Administrative Support

NC, United States

- Hybrid Remote

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Splunk, a Cisco company, is building a safer and more resilient digital world with an end-to-end full stack platform made for a hybrid, multi-cloud world. Leading enterprises use our unified security and observability platform to keep their digital systems secure and reliable. Our customers love our technology, but it's our caring employees that make Splunk stand out as an amazing career destination. No matter where in the world or what level of the organization, we approach our work with kindness. So bring your work experience, problem-solving skills and talent, of course, but also bring your joy, your passion and all the things that make you, you. Come help organizations be their best, while you reach new heights with a team that has your back.

Role Summary:

Are you crazy organized, meticulous and love making sure leaders stay on top of their game? Do you thrive in a fast-growing environment? Are you relentless in your development? Then we have a home for you in Cisco IT! The Senior Administrative Assistant will be responsible for supporting our VP, CRM Engineering & Transformation Office. This position requires initiative, attention to detail and the ability to learn quickly. You should expect to manage internal and external relationships, work with senior executives, external customers and vendors, and possess superb communication skills. This is an ideal position for a hardworking, career AA who works well under pressure, is a self-starter, is passionate about delivering strategic value and wants to work in a dynamic, fast-moving, and high-tech environment.

What you'll get to do:

Calendar management - organize all meetings including but not limited to team meetings, offsite meetings, customer, vendor, and internal business partner meetings across international time zones.
Schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite)
Expense reporting and purchasing.
Extensive experience in scheduling domestic and international travel.
Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines.
Acts as a liaison for assigned executives relaying and exchanging information with others including: Senior leaders and other organizations or constituents.
Organizing and coordinating All Hands
Helping to set agenda, creating meeting notes and action items from weekly staff meetings
Providing backup support for other executives.

Must-have Qualifications:

Need to be in the RTP office 3 days/week (Tues-Thurs).
A minimum of 6+ years work experience in the capacity of an Administrative Assistant reporting to an executive.
Incredibly bright, high-energy individual, with a passion to learn and chip in.
Deep experience performing administrative work that requires analysis, initiative, discretion, and independent judgment. Thorough and customer service focused.
Flawless execution of administrative activities, with extreme focus on the specifics, organization and process.
At ease with frequent access to confidential information and ability to exercise extreme discretion.
Excellent written and verbal communication skills. Strong editing skills.
Demonstrated ability and desire to continuously acquire new competencies.
Ability to be flexible in response to changing focus and needs.
Strong relationship management skills, build a personal network throughout the company.
Ability to prioritize long task lists and meet deadlines with little direction in an often highly ambiguous environment.
Ability to actively manage projects in a fast-moving, high pressure environment.
Flexibility in working independently or collaborating with a variety of teams.
Ability to quickly learn and follow org policies, practices, and operations.
Ability to work well across the organization with employees of all levels and in all departments.
Strong Excel, PowerPoint, Outlook and calendaring skills.
Experience supporting a fast-paced Engineering organization is highly desirable.

Education:

Bachelor's degree or equivalent experience required.

Splunk is an Equal Opportunity Employer

At Splunk, we believe creating a culture of belonging isn’t just the right thing to do; it’s also the smart thing. We prioritize diversity, equity, inclusion, and belonging to ensure our employees are supported to bring their best, most authentic selves to work where they can thrive. Qualified applicants receive consideration for employment without regard to race, religion, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, marital status, age, physical or mental disability or medical condition, genetic information, veteran status, or any other consideration made unlawful by federal, state, or local laws. We consider qualified applicants with criminal histories, consistent with legal requirements.

Note:

Base Pay Range

SF Bay Area, Seattle Metro, and New York City Metro Area

Base Pay Range: $[“Hiring Range: Non-Sales US1 Base Pay OR Sales US1 OTE”] per hour

California (excludes SF Bay Area), Washington (excludes Seattle Metro), Washington DC Metro, and Massachusetts

Base Pay Range: $[“Hiring Range: Non-Sales US2 Base Pay OR Sales US OTE”] per hour

All other cities and states excluding California, Washington, Massachusetts, New York City Metro Area and Washington DC Metro Area.

Base Pay Range: $[“Hiring Range: Non-Sales US3 Base Pay”] per hour

Splunk provides flexibility and choice in the working arrangement for most roles, including remote and/or in-office roles. We have a market-based pay structure which varies by location. Please note that the base pay range is a guideline and for candidates who receive an offer, the base pay will vary based on factors such as work location as set out above, as well as the knowledge, skills and experience of the candidate. In addition to base pay, this role is eligible for incentive compensation, and may be eligible for equity or long-term cash awards.

Benefits are an important part of Splunk's Total Rewards package. This role is eligible for a competitive benefits package which includes medical, dental, vision, a 401(k) plan and match, paid time off and much more! Learn more about our next-level benefits at https://splunkbenefits.com.

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Splunk's Hiring Practices

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Splunk is committed to the health and safety of our employees and customers. Splunk is impacted by the mandates outlined for U.S. Government contractors in President Biden’s Path out of the Pandemic: COVID-19 Action Plan. As a result, Splunk requires U.S. employees, whether assigned to an office or 100% remote, to provide proof of full vaccination, as defined by the CDC. Splunk provides reasonable accommodations for employees who have qualifying medical or religious reasons.

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